Committee Minutes – September 16th 2019

Kaleidoscope – Minutes of Committee Meeting held on September 16th  2019

Present: Helen Klich, Anne Mapley, Ann Smedley, Catherine Docherty, Josie Wilson Yvonne Ward, Chris Dixon

Apologies: Rupert Feld


Our copies of ‘Hairspray may not be legal so Helen has bought 30 new copies of ‘Hairspray’. These may not be with us before 28th September concert. Members will be asked to mark them up from the existing copies and use the new, legal copies in future concerts.


  • September 28th Whittington Village Hall 7.30 pm

Members are urged to publicise this concert and persuade as many friends and family as possible to buy tickets. Posters have been sent out by email and printed posters are available at rehearsal

Tickets are now available – £6 from Catherine.

Josie to arrange for her friend who attends St Giles to get the concert into church notices. Thanks to Sue Bowring and Cheryl Guest who have volunteered to get posters around the village.

Jo Bull to be asked to hand out black folders at September 25th rehearsal (if you are not there please ask her for a folder this week) and collect back in on October 2nd

Arrival time will be 6pm as we need to set up the hall and check out our staging and sound

Uniform – Black with turquoise

All our bags and coats etc. will be put onto stage with the curtains drawn

Anne M to ask for volunteers to :-

  • Set out chairs
  • Set up kitchen, serve refreshments at interval and wash up at end
  • Clear up chairs etc. at end

Donations will be asked for refreshments – Anne M to provide a notice

Catherine will take ticket payments at door

Yvonne to provide float for ticket and raffle sales

Chris will provide tea, coffee sugar, milk and squash and bring tea towels. Catherine will purchase biscuits.

Chris will compere.

Chris will organise raffle prizes. Anne M & Ann S will organise raffle on the night – perhaps ask Lynne and Cheryl to sell tickets. Josie will buy books of raffle tickets. The raffle will be drawn at some point in the 2nd Half.

Yvonne to transport equipment needed – piano, stool, music stand, amp, microphone stand, microphone & bag of extras

  • October 12th Workshop

Places can now be booked for this with Catherine. Places can only be booked with full payment – £15. We would encourage members to book ahead as places may be limited.

Posters for publicity are now available and there will be printed posters at rehearsal after 28th concert. Catherine to provide A5 posters and bring supply to 28th concert

Members will be asked to donate cakes for the day

Anne M to ask for volunteers to help with setup, tidy up and serving hot drinks.

Anne M to check whether we will need the keyboard etc.


Our thanks Jo Bull for sorting out damaged black folders. Catherine will buy a sample turquoise folder from Amazon and Anne M one from W H Smith. The committee will review these at the next meeting.


Anne M to send out a test email as some members are not always getting mails using a Gmail group she has set up and raise the problem with the website email again with our providers.

The Committee agreed as a matter of Data Protection to use BCC for mail where multiple members or groups are involved.

Next Meeting – Monday October 21st 7.30 pm 2019 at Yvonne’s house

Dates for your Diary

Saturday September 28th 7.30 pm – Kaleidoscope in Concert at Whittington Village Hall. Tickets £6.

Saturday October 12th – Vocal Workshop at Whittington Village Hall, 10.00 am  – 4.00 pm.

Places £15 now available upon payment via Catherine.

Wednesday December 11th – ‘Friends and Family’ event at Rehearsal venue and time

Wednesday December 11th – LAST REHEARSAL 2019

Wednesday January 8th – FIRST REHEARSAL 2020

September 28th Programme List – N.B. this is not the final running order

And All That Jazz

Make You Feel My Love

Wade in the Water

Exs & ohs

We’ve only just begun

A million dreams

For the beauty of the Earth

Hairspray medley

With a little help from my friends

Cape Cod shanty

Scarborough Fair

Now is the month of maying

Jesu joy of man’s desiring


Dancing Queen

May the Lord bless and keep you

Leave a Reply

Your email address will not be published.